Detailed Career Description

Role Objective:

The main purpose of the Creditors Clerk role within a BMW dealership is to ensure that all supplier and service provider payments are accurately processed, recorded, and paid on time. This function is crucial to maintaining good relationships with vendors, ensuring smooth operations in the service and parts departments, and supporting the dealership’s financial health and compliance.

Main Responsibilities:

• Capture and process supplier invoices, ensuring accuracy and correct allocation to general ledger
• accounts.
• Match invoices with purchase orders, goods received notes (GRNs), and delivery documentation.
• Perform monthly supplier reconciliations to ensure all accounts are accurate and up to date.
• Resolve discrepancies and liaise with suppliers to clarify queries or outstanding issues.
• Prepare payment requests and batches (EFTs) for review and approval in accordance with agreed
• payment terms.
• Monitor creditor age analysis and assist with managing cash flow forecasts.
• File and maintain supplier documentation for audit and reference purposes.
• Assist with month-end closing procedures and provide support during audits.
• Maintain supplier master data in the accounting system (e.g., bank details, contact information).
• Ensure compliance with BMW Group financial controls, policies, and audit requirements.
• Collaborate with Sales, Parts, Workshop, and Admin departments to resolve inter-departmental issues affecting supplier payments.
• Receptionist / Telephonist relief function (when needed

Minimum Requirements:

• Matric with Mathematics or Accounting essential.
• A diploma or certificate in Accounting / Bookkeeping would be considered an advantage
• Intermediate Excel skills
• 2+ years of creditors/accounts payable experience, preferably in the motor industry, would be advantageous
• Experience with Automate, Autoline (Kerridge), or other dealership management systems (DMS) is highly
• advantageous.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to work under pressure and meet tight deadlines.
• Excellent communication and interpersonal skills.

Only shortlisted candidates will be contacted.